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Job Summary
We are seeking a highly organized and proactive Admin Coordinator to provide comprehensive administrative support to Finance, HR and Business Excellence Directors. The ideal candidate will be detail-oriented, capable of multitasking, and skilled in managing cross-functional tasks. This role requires strong communication skills, discretion in handling confidential information, and the ability to work efficiently in a fast-paced environment.
Key Responsibilities
1. Administrative Support
– Manage calendars, schedule meetings, and coordinate appointments for the HR, Finance, and Business Excellence Directors.
– Handle travel arrangements, expense reports, and logistics as needed.
– Maintain organized filing systems (digital and physical) for key documents.
2. HR Support
– Assist with recruitment coordination (scheduling interviews, & onboarding, etc).
– Maintain employee records and ensure compliance with HR policies.
– Help organize employee engagement activities and training sessions.
– Other works as assigned
3. Finance Support
– Assist with basic bookkeeping tasks (invoices, expense tracking, reimbursement)
– Support budget preparation and financial reporting.
– Liaise with vendors and internal teams on payment-related queries.
– Other works as assigned
4. Business Excellence Support
– Coordinate meetings, take minutes, and follow up on action items.
– Support data collection and analysis for performance metrics.
– Other works as assigned
Qualification & Skills
? Bachelor’s degree in business administration, HR, Finance, or related field preferred
? 2+ years in an administrative role, preferably supporting multiple departments (HR/Finance).
? Proficiency in MS Office (Excel, PowerPoint, Word).
? Excellent organizational and time-management abilities.
? Strong written and verbal communication.
? High level of discretion and confidentiality.
? Ability to prioritize tasks and work independently.