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職位：首席代表助理 職位描述： ? 為首席代表執(zhí)行時(shí)間管理和秘書(shū)職責(zé)，協(xié)助首席代表完成辦公室基本事宜 ? 獨(dú)立主動(dòng)地進(jìn)行日程管理，應(yīng)變能力強(qiáng)能及時(shí)應(yīng)對(duì)代表處和外部環(huán)境的突發(fā)情況，設(shè)置優(yōu)先級(jí)進(jìn)行處理 ? 維護(hù)與相關(guān)商會(huì)等民間組織和企業(yè)相關(guān)人員的內(nèi)部和外部的聯(lián)絡(luò) ? 熟練使用（PPT、Excel、Word、outlook）等基本辦公軟件和撰寫(xiě)中英文郵件， 收發(fā)代表處相關(guān)郵件和外部郵件 ? 安排或者參加有關(guān)金融或行業(yè)相關(guān)方面的論壇/研討會(huì)和會(huì)議，撰寫(xiě)會(huì)議紀(jì)要，分發(fā)文件 ? 接待訪客，擔(dān)任賓客的招待，安排酒店、交通和餐飲等 ? 執(zhí)行行政任務(wù)和數(shù)據(jù)處理，包括辦公室運(yùn)營(yíng)文件/電子版材料的歸檔 ? 更新詹尼斯銀行財(cái)務(wù)數(shù)據(jù)并聯(lián)系商家定制宣傳手冊(cè) ? 每月按時(shí)安排代表處月度付款事宜和報(bào)銷，處理辦公室日常財(cái)務(wù)問(wèn)題，并材料寄送給財(cái)務(wù)審計(jì)公司 ? 在首席代表的指導(dǎo)下執(zhí)行基本的翻譯工作并及時(shí)更新總行財(cái)務(wù)數(shù)據(jù) ? 采購(gòu)文具等辦公所需物品 ? 協(xié)調(diào)首席代表的差旅安排，并整理票據(jù)報(bào)銷和審核 ? 制定年度代表處預(yù)算并按季度向總行提供財(cái)務(wù)報(bào)表和相關(guān)數(shù)據(jù) ? 每年底及時(shí)向國(guó)家金融監(jiān)督管理總局相關(guān)部門提交年度報(bào)告 ? 準(zhǔn)備代表處年審材料和及時(shí)提供財(cái)務(wù)和稅務(wù)相關(guān)審計(jì)材料 要求： 英語(yǔ)專業(yè)本科應(yīng)屆畢業(yè)生優(yōu)先。具備銀行、金融、國(guó)際貿(mào)易、經(jīng)濟(jì)學(xué)或同等學(xué)歷知識(shí)者優(yōu)先考慮 優(yōu)秀的英語(yǔ)口語(yǔ)和書(shū)面表達(dá)能力 渴望學(xué)習(xí)，自我激勵(lì) 熟練掌握MS Office辦公軟件 如有需要，愿意出差 Position Title:? Administrative Assistant to the Chief Representative Job Description:? ? Perform time management and secretarial duties for the Chief Representative, assisting with essential office matters. ? Independently and proactively manage schedules; demonstrate agility in responding to unexpected situations within the representative office and the external environment; set priorities for task resolution. ? Maintain internal and external liaison with relevant chambers of commerce, non-governmental organizations, and corporate personnel. ? Proficiently utilize MS Office Suite (PowerPoint, Excel, Word, Outlook) and compose emails in both Chinese and English; handle the sending and receiving of correspondence for the representative office and external parties. ? Arrange and/or participate in finance/industry-related forums/seminars and meetings; draft meeting minutes and distribute documents. ? Receive visitors, host guests, and arrange accommodations, transportation, and catering. Execute administrative tasks and data processing, including archiving office operational documents/electronic materials. ? Update Janus Bank financial data and liaise with vendors for customizing promotional brochures. ? Process monthly payments and reimbursements for the representative office on schedule; handle daily office financial matters; and send relevant materials to the financial audit firm. ? Perform basic translation duties under the supervision of the Chief Representative and update Head Office financial data promptly. ? Procure office supplies such as stationery. ? Coordinate travel arrangements for the Chief Representative and manage expense report preparation, submission, and verification. ? Prepare the annual budget for the representative office and provide quarterly financial statements and related data to the Head Office. ? Submit the annual report to industry regulator, the National Financial Regulatory Administration (NFRA) as requested by year-end. ? Prepare materials for the representative office annual review conducted by the market regulator and provide timely financial and tax-related audit documentation. Requirements:? – Bachelor's degree in English preferred. Candidates with knowledge of banking, finance, international trade, economics, or equivalent qualifications are advantageous. – Excellent command of spoken and written English. – Eager to learn and self-motivated. – Highly proficient in MS Office applications. – Willingness to travel as required.