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Duties and Responsibilities PA 50% - Be the point of contact for the Head Master, use discretion and tact to ensure staff, visitors, students, telephone callers are dealt with by the appropriate person. - Diary management: supporting papers for meetings; prioritisation and researching as necessary. - Pro-active management of Head Master’ inbox and office: telephone calls, messages, redirections; draft correspondences, high standard of secretarial support, including fast and accurate turnaround of documents, emails. - Manage the Planners and files in relation to Heads of School and the Executives. - Organise travel arrangements (train and flight tickets), accommodation and visas for the Head Master and coordinating travel arrangements for the BoG. - Timely and effective communication amongst departments and with senior academic teams - Provide full administrative duties as required including producing agendas, taking and transcribing confidential minutes of meetings, circulating appropriate papers and logging /updating action points accordingly. - Support the Headmaster in advising on cultural matters. Management Support 30% - Overall coordinate and communicate with Heads of School (in conjunction with their PAs) and Assistant Heads concerning priorities, deadlines, policies and procedures. - Liaise with HIMS and BoG; Prepare papers and take minutes of BoG meetings etc. - Assist the Head Master in matters of public relations - Support the Head Master in managing staff relations and wellbeing Project based 20% - Project-based assignments - Undertake project work and related activities as directed by the Head Master. - Support academic staff recruitment process. - Provide coordination for external agencies as and when required e.g. school inspectors, auditors. Requirements Minimum Academic Degree required Bachelor degree a relevant discipline or equivalent mix of education and relevant experience. Professional skill and knowledge required - Ability to work quickly and under pressure, have an eye for details and be able to handle people on the phone and in person in a professional manner. - Highly developed written and verbal communication skills with a strong attention to detail. - Highly developed organisation skills with the ability to prioritise competing demands. - Ability to build and maintain effective relationships. - Discreet with awareness of the need to maintain confidentiality with sensitive matters at all times. Desired but not mandatory - Knowledge of relevant school policies, procedures and systems. - Knowledge of the academic progression under the British curriculum. - Proficiency in digital dictation and transcription. Experience Mandatory - At least 3 years successful experience in a comparable role. - Experience of managing and maintaining accurate records and filing systems Desired but not mandatory - Experience of working in a school environment. Safeguarding ? Take seriously the responsibility to safeguard and promote the welfare of students, and to work together with others to ensure adequate arrangements within the Boarding House help to identify, assess, and support students who are suffering harm ? Ensuring that the School’s safeguarding policies on child protection and health and safety are implemented effectively