I. On-site Engineering Support
1.Port Coordination
- Apply for port entry permits in advance via the port website, monitor daily berthing schedules and report updates, and complete annual port registration.
- Submit work orders to the port and coordinate on-site field operations.
2.Shipyard Liaison
- Maintain communication with shipyard operational representatives, transmit work orders via email, and notify shipowners of boarding arrangements in advance.
- After boarding, send work orders and on-site photos to the headquarters project manager and update progress in the ERP system.
II. Procurement Support
1.Order Execution
- Receive and archive orders from headquarters, place orders with suppliers, and track delivery progress. Upon arrival, provide component details to headquarters.
- Synchronize order status in the ERP system, request invoices from suppliers on schedule, and arrange payments.
III. Administrative & Financial Assistance
1.General Administration
- Manage office supplies procurement, file and archive company documents /contracts, and company seal usage.
- Handle other general office logistics and related tasks.
2.Financial Coordination
- Assist accountants with bank transactions and ledger reconciliation, regularly reporting fund status to overseas stakeholders.
- Organize employee expense claims, track approval progress, facilitate timely payments, and provide feedback.
3.HR Support
- Record on-site engineers’ attendance based on work orders and assist with payroll calculations.
4. Other Tasks
- Handle other duties assigned by leadership and necessary field work.
- process data into the companies ERP system.
- Optimize ERP usage
Qualifications
1. Education: Bachelor’s degree or above. Working language: English. Preferred majors:Accounting, Administration, English, or related fields.
2. Skills:
- Strong command of English (written and verbal)
- Basic financial knowledge and familiarity with bank transaction processes.
- Proficiency in Microsoft Office (Excel, Word).
- Strong communication skills, attention to detail, and a sense of responsibility.
3. Experience:
- 1+ years of experience in accounting/administration; candidates with combined
finance and administrative experience preferred.
- Prior experience in the maritime industry is a plus.
4. Others:
- Integrity and ability to maintain financial and company confidentiality.
崗位職責(zé)
一、現(xiàn)場(chǎng)工程支持
1. 碼頭協(xié)調(diào)
- 提前在碼頭網(wǎng)站申請(qǐng)進(jìn)港許可,每日跟蹤靠泊計(jì)劃并匯報(bào),完成年度碼頭備案。
- 向碼頭提交工作單,協(xié)調(diào)現(xiàn)場(chǎng)外勤事務(wù)。
2. 船廠對(duì)接
- 與船廠經(jīng)營(yíng)代表保持聯(lián)系,通過(guò)郵件傳遞工作單,提前通知船東登輪安排。
- 登輪后,將工作單及現(xiàn)場(chǎng)照片發(fā)送至總部項(xiàng)目經(jīng)理,并在ERP 系統(tǒng)更新進(jìn)度。
二、采購(gòu)支持
1. 訂單執(zhí)行
- 接收并歸檔總部訂單,向供應(yīng)商下單并跟蹤交貨進(jìn)度,到貨后提供配件相關(guān)信息至總部。
- 在ERP 系統(tǒng)同步更新訂單狀態(tài),按期索取發(fā)票并安排付款。
三、行政與財(cái)務(wù)輔助
1. 日常行政
- 管理辦公用品采購(gòu)、文件合同歸檔及印章使用。
- 辦公室后勤的其他相關(guān)工作。
2. 財(cái)務(wù)對(duì)接
- 協(xié)助會(huì)計(jì)處理銀行收付、流水核對(duì),定期向國(guó)外反饋資金情況。
- 整理員工報(bào)銷(xiāo)單據(jù),跟蹤審批進(jìn)度,及時(shí)付款并反饋。
3. HR 輔助
- 根據(jù)工作單記錄現(xiàn)場(chǎng)工程師考勤,輔助工資核算。
4. 其他工作
- 領(lǐng)導(dǎo)交辦的其他相關(guān)工作,以及必要的外勤工作。
- 將數(shù)據(jù)錄入公司ERP 系統(tǒng).
- 優(yōu)化ERP 系統(tǒng)的使用
任職要求
1. 教育背景:
- 本科及以上學(xué)歷,工作語(yǔ)言為英語(yǔ),會(huì)計(jì)、行政管理、英語(yǔ)等相關(guān)專(zhuān)業(yè)優(yōu)先。
2. 技能要求:
- 熟練的英語(yǔ)聽(tīng)說(shuō)讀寫(xiě)能力
- 熟悉基礎(chǔ)財(cái)務(wù)知識(shí),掌握銀行賬務(wù)處理流程。
- 熟練使用OFFICE 辦公軟件(Excel、Word)。
- 具備良好的溝通能力,責(zé)任心強(qiáng),注重細(xì)節(jié)。
3. 經(jīng)驗(yàn)要求:
- 1 年以上出納或行政相關(guān)工作經(jīng)驗(yàn),有財(cái)務(wù)+行政復(fù)合經(jīng)驗(yàn)者優(yōu)先。
- 有船舶行業(yè)行政經(jīng)驗(yàn)者優(yōu)先。
4. 其他:
- 誠(chéng)實(shí)守信,嚴(yán)守財(cái)務(wù)及公司機(jī)密。